A Final Inspection Report Built From the Drawing
A final inspection report for each part, built from the customer's drawing: every characteristic numbered with the balloon number the drawing gives it, the specification exactly as printed, its limits worked out from the tolerance, the instrument, and five columns for readings. It prints as a PDF or downloads as an Excel sheet, ready to fill in at the inspection table.
Switched on for your company on request. Contact us to use it
How to use it
Open the part, choose its final inspection format and pick the drawing revision it is built from. Type the rows, or fill them from the drawing's dimension list once that list has been read and checked; each row keeps the balloon number, the size as printed and the tolerance. Pick the instrument from your calibration register or type its name. Save the draft, check it, and issue it. An issued format is frozen: a change is a new revision with the same format number, and the old revision stays on file. Print the sheet, or download it for Excel, whenever a lot is ready to inspect.
An example report
The table below is the body of a real final inspection report, made by the same code that makes one in MechCircle, for an illustrative stepped pin. The limits were worked out from the tolerances as printed; nothing was typed into them.
Final inspection report: the table
| Sl | Parameter | Spec | Limits | Inst. | 1 | 2 | 3 | 4 | 5 | Remarks |
|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Head diameter | Ø22.00 ±0.05 | 21.95~22.05 | Micrometer | ||||||
| 2* | Shank diameter | Ø16.00 h9 | 15.957~16.000 | Micrometer | ||||||
| 3 | Overall length | 40.00 ±0.10 | 39.90~40.10 | Vernier | ||||||
| 4 | Head length | 12.00 ±0.10 | 11.90~12.10 | Vernier | ||||||
| 5* | Bore | Ø8.00 H7 | 8.000~8.015 | Plug gauge | ||||||
| 6 | Surface finish | Ra 1.6 | — | Roughness tester | ||||||
| 7 | Corner radius | R0.20 Max | — | Radius gauge |
* marks a critical characteristic. Limits are worked out from the tolerance as printed, including fits such as h9 and H7. A row with no range (a maximum, a surface finish) shows no limits; on the printed sheet its Spec and Limits boxes are one box.
What each column means
- Sl
- The balloon number from the customer's drawing, with its gaps kept, so the report and the drawing can be read side by side. A star marks a critical characteristic.
- Parameter
- What is being checked: the head diameter, the bore, the overall length.
- Spec
- The size and tolerance exactly as the drawing prints them, never rewritten.
- Limits
- The lowest and highest acceptable reading, worked out from the tolerance: a ± value, two different deviations, a printed range, or a fit such as h9 or H7. A maximum, a surface finish or a thread has no range; on the printed sheet its Spec and Limits boxes become one box, so nobody writes a limit that does not exist.
- Inst.
- The instrument used for the check, from the calibration register or typed.
- 1 to 5
- Five readings, written at the inspection table.
- Remarks
- Anything the inspector needs to note against that row.
What else is on the sheet
Above the table: your company's letterhead and logo, your form number, the format number and its revision, the part name and number, the drawing number and revision, and the material. Then boxes for the lot: supplier, raw material heat number, delivery challan number and date, lot quantity, incoming inspection report number and the inspection date. Below it: a remarks box and three signatures, measured by, checked by and approved by. Every page says when it was printed and which page it is. A sheet printed from a draft carries DRAFT across every page.
What an auditor looks for (ISO 9001:2015, clause 8.6)
- The acceptance criteria for each characteristic are stated before the lot is released.
- There is evidence that each characteristic was checked against them: the readings.
- The instrument used for each check is named, so its calibration can be traced.
- The person who released the lot can be identified.
- The sheet in use is the current revision, built on the current drawing revision.
How it helps
- No retyping a drawing's dimensions into a spreadsheet for every new part
- Limits are worked out the same way every time, including fits from the standard tables
- A new drawing revision flags the report built on the old one, so an out-of-date sheet does not stay in use unnoticed
- The Excel download can be adjusted before printing; the PDF is ready as it is
What it does and does not cover
- Readings are written on the printed sheet. MechCircle does not store them, so it does not work out results, averages or trends.
- Fit limits come from the standard tables for sizes from 1 to 250 mm. A size or grade outside them is marked for attention, never guessed.
- A tolerance written on one side only, such as +0.10 with nothing on the other side, is not worked out. It is marked for attention, because it is too often a misread ±0.10.
- Each row can carry how often to check and how many pieces, which feed the part's quality plan, but the sheet itself does not print them.
- There are five reading columns. A larger sample needs a second sheet.
- It does not work out a sampling plan from a lot size. How often and how many to check are set by you, on each row or as a default for each stage.
Good to know
Can I edit the report before printing?
Yes. Download it for Excel and change what you need. The PDF prints exactly what was issued. A draft's Excel sheet is locked and marked DRAFT on every page, so a draft is not used by mistake.
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